If you’re announcing milestones in your project or distributing progress reports, or seeking feedback and input from your stakeholders making sure they are in the know can help reduce confusion, increase participation and speed up resolution of issues. The first step is to identify your key stakeholders and determine their individual requirements and expectations. This can be done by surveys stakeholder meetings, stakeholder meetings, taking part in conferences, watching conversations on social media, and more. These information will help you determine the frequency of communication with each group and what information they require.
Meetings are a useful way to share information about the project with the stakeholders and provide participants with an opportunity to discuss concerns, questions, and ideas. It is crucial to plan regular meetings, for example monthly or bi-weekly and make sure that all stakeholders are invited. A project website or portal is the ideal way to share documents with the stakeholders and keep them current.
It isn’t easy to meet with all your stakeholders individually if you have many. In such instances, a presentation is a great way to keep the stakeholders updated. Videos can be easily recorded and uploaded to the internet to ensure that all stakeholders have access to them. This method of communication is effective for remote teams. Utilizing a program for managing projects that allows you to label stakeholders based on policy areas (such as Quorum) can help you create targeted posts for certain groups of stakeholders. You can also send them the information they need to stay current.